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Under section 66 of the Freedom of Information and Protection of Privacy Act, the Board designates the Superintendent of Schools/CEO as the official head of the school district for the purposes of the Act. The Superintendent of Schools delegates the Secretary-Treasurer to administer the Act and make operational decisions.

For any privacy related matters, please contact the Privacy Officer at sd60sectres@prn.bc.ca or by calling 250-262-6006

When would you need to contact the Privacy Officer?

• Question or concern on the accuracy and/or correction of personal information
• Permitting individuals to access their own personal information (held by the school district)
• Consent
• Collection notices
• Records Retention and disposal schedules
• Reasonable security for the personal information in the public body’s custody or under its control
• Completing or obtaining privacy impact assessments (PIAs)

A list of Privacy Impact Assessments are available at

The School ¾ÞÈéÊÓƵ shares information as needed to Northern Health and Social Services as required under of the School Act.

If you have a privacy concern or would like to make a freedom on information request, please contact the Privacy Officer via email at sd60sectres@prn.bc.ca or 250-262-6006

In the event of a Privacy Breach the procedure is summarized by

Step One – Contain and ¾ÞÈéÊÓƵ

Step Two – Evaluate Risks and Containment

Step Three – Notification

Step Four – Prevention

Privacy training and awareness helps employees identify personal information, understand their privacy obligations, and are an important part of breach prevention.

What is considered personal information?

Personal information includes information that can be used to identify an individual through association or inference. Some examples are:

• Name, age, sex, weight, height
• Home address and phone number
• Race, ethnic origin, sexual orientation
• Medical information
• Human resources information

The following privacy topics for education activities are relevant for most public bodies:

• An understanding of what constitutes personal information.
• Appropriate collection, use and disclosure of personal information.
• Reasonable security measures and access controls to protect personal information
• Identification and reporting of privacy breaches and privacy complaints.

Training on the following topics may also be included:

• Privacy impact assessments.
• Privacy and security requirements for storage of sensitive personal information outside of Canada.
• Employees in the school district with access to student or employee personal information are subject to a and .

• Records Available to the Public Without a Request
• Personal Information Management Program
• Critical Incident and Privacy Breach
• FIPPA Fee Schedule
• Rentention and Destruction of Records

Items without links are in progress.

When service providers handle personal information related to the provision of services for a public body, the public body must inform them of their privacy obligations. Contracts are one way to demonstrate privacy obligations for service providers. (See Information Sharing above)

PIAs are another useful tool to demonstrate how public bodies and service providers can meet their privacy obligations. By completing a PIA, a public body can assess the services, confirm compliance for such things as collection, use and disclosure of personal information under FIPPA, and identify privacy risks.

Privacy training, policies and procedures will also support a service provider in complying with their privacy obligations when providing services for a public body. (See sections above)

The school district will continue to review its PMP and ensure its relevancy on an annual basis. New or updated information from the Province of B.C. or the Office of the Information and Privacy Commissioner will be added as it becomes available.